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Administrative Assistant

This administrative assistant will support the VP of Innovation and Strategic Investments and 3 directors on his team. The ideal candidate is used to working in a start-up environment that is dynamic and fast-paced. The candidate needs to display diplomacy, taking initiative and flexibility. The candidate provides administrative support for one or more managers and/or a department. In addition to word processing, filing, scheduling and calendar management, performs duties such as budget management, planning and coordination of meetings and events, obtaining supplies, coordinating mailings or meeting materials, and leading or contributing to special projects. Answers non-routine correspondence and assembles highly confidential and sensitive information. Interacts with a diverse group of high profile external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. Job Responsibilities: Schedules and organizes complex activities such as meetings, events, travel, conferences and department activities for designated individuals. Negotiates and manages vendor relationships. Is accountable for venue selections, logistics and communications. Organizes and prioritizes large volumes of information and calls. Sorts and opens mail for designated individuals and/or department. Independently crafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information. Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles highly confidential, sensitive and proprietary information and interprets and explains policies when necessary. Five (5) years of administrative experience providing administrative support to senior level managers, executives, or groups of managers. Have excellent communication skills, both written and verbal. Is flexible and has the ability to collaborate well with individuals across, up and down the organization. Is proficient in Microsoft Office suite, as well as the ability to quickly learn proprietary and/or other database programs. Demonstrates effective personal effectiveness/credibility abilities. Is detail oriented and organized Experis is an Equal Opportunity Employer (EOE/AA)

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